Contrary to what you may have believed, faxing is still around in the business world. In fact, it has been integrated to be compatible with multiple gadgets. You can fax your digital file without any difficulties from your email, and your recipient will get precisely the same document printed in real-time.
One reason that explains why faxing is still relevant up to these days is that printed paperwork is irreplaceable in fields like law, medics, and finance. Hence, if you are planning to start your own enterprise in any of those domains, or if you want to advance your career, you must know how to fax professionally.
Choose the Right Provider
Online fax providers will host your company fax address. As a company, you can’t rely on free services because they can’t handle multiple activities all at once, and they may not have proper security and privacy protection. Also, you may need to change your fax number every time you try to send or receive files, which can make your workflow inefficient. Therefore, you have to consider investing some of your company budgets on a credible online fax host.
First, the provider must have 24/7 customer care because you never know when a problem can occur in the system. Second, the charges must be within reason. For example, faxing per page will cost you anywhere from 5 to 10 cents. If beyond that number, it’s an overcharge. Third, pick a provider that has managed to maintain a good reputation among their clients. Read some reviews or ask for referrals before you pay the service subscription fees.
Get a Proper Fax Machine
As stated before, compatibility is a key concept here. Fax machines have not become obsolete because the most recent models are compatible with bluetooth and Internet connection. If you want your office to be fax-friendly, choose one of these machines: Brother MFCL2700DW All-In-One Laser Printer, Canon imageCLASS MF247dw Wireless Multifunction, Duplex Laser Printer, Samsung M2885FW 4-in-1 Multifunction Xpress laser printer, or Epson WorkForce WF-2750DWF.
Design a Template for the Fax Cover Sheet
One thing that makes professional fax different from the non-commercial one is the fax cover sheet. Put your company’s official header on the fax template so that any files sent from your end can be identified later. Moreover, don’t forget to add your official document numbers as well so that the paper can be organized effortlessly. These small details will prevent any information from being lost in transmission.
Moreover, if you do not know how to use the digital signature feature, you have to start learning it. Everyone in your company must also have the ability to evaluate the validity of a signed document. Otherwise, the whole purpose of faxing will be useless.